Saratoga Swim Party Registration
  

To Schedule a Party

  • Scroll down to fill out the online registration form.  You will be contacted by the Party Coordinator to confirm date, time, and availability of lifeguards.
  • Questions? Contact Lori saratogaswimclub@gmail.com  408-909-5674
  • Parties must be booked and paid for in full at least 7 days in advance in order to ensure lifeguards.
  • Parties cancelled with less than 48 hours notice will forfeit the party fee.
  • Booking a Party ensures that the pool will be adequately staffed with lifeguards.

Swimming Club Party Policy

  • Parties are defined as 10 to 50 guests.
  • Guests are considered those who attend the party: non members (12 months of age and older), swimmers, and non-swimmers.
  • The sponsoring adult member must be present at the Club with the party at all times.
  • PARKING:  Party hosts must make sure their guests do not park in the lower driveway area of the parking lot.  This is private property and belongs to our neighbor. Overflow parking must park on Bella Vista or Horseshoe Drive.
  • There is no exclusive use of the BBQ or other Club facilities.
  • The sponsoring member is responsible for seeing that party guests comply with all Club rules.
  • The sponsoring member will be financially responsible for any damage incurred by party guests.
  • No smoking, glass, or pets allowed on Club property.
  • During regular operating hours, Club facilities may not be reserved exclusively for parties; all Club members use the pool facilities concurrently with party guests.  Party guests are expected to respect the rights of Club members.
  • A cleaning fee of $50.00 will apply if the club is not cleaned at the conclusion of the party.
  • All behavior at the Club should remain appropriate to our family-friendly environment.  Foul language, excessive public displays of affection, inappropriate dress, or rowdy behavior are not allowed.
Small Parties and Large Parties:

 “Small” Parties, $175 (10- 25 guests) (may occur during regular operating hours):  

  • A Small Party is defined as 10 to 25 guests per member family and must be registered with the Party Coordinator at least 7 days in advance. 
  • (Guests are considered those who attend the party and include non members (12 months of age and older, swimmers, and non-swimmers).
  • Small Parties can be held any time and are limited in size to a maximum of 25 guests.
  • Only one Small Party will be allowed to use the facilities at a time and are booked for up to a 3-hour time period.  Parties that continue longer will be charged additional guest fees of $5/guest.
  • The fee for booking a Small Party is $175 and must be paid in full at least 7 days in advance  (The party fee covers one extra lifeguard and guest fees).
  • Guests will not be written into the sign-in book.

Large” Parties. $300, (26– 50 guests) (*occur during specific hours only):

  • Large or Special Events Parties are defined as 26-50 guests per member family and are allowed only at the following times pending lifeguard availability:
    • M-Th: 10—8:00 pm
    • Fri: 10—3:00 pm
    • Sat: 10 –8:00 pm
  • *No large parties on Friday nights, Sundays, Swim Club social days, or holidays.
  • Large Parties must be cleaned up and cleared from the facility 3 hours after they begin.  Parties that continue longer will be charged additional guest fees of $5/guest.
  • The fee for booking a large party is $300 and must be paid in full at least 7 days in advance (The party fee covers two extra lifeguards and guest fees).
  • Guests will not be written into the sign-in book.

 

Payment and forms:
  •  Party fees must be paid in full at least 7 days in advance.  
  •   Forms of payment include:
    • check (made payable to "Saratoga Swimming Club" sent to P.O. Box 133, Saratoga 95071) for the amount invoiced
    • cash
    • Paypal (your email confirmation will contain a PayPal link)
  • Cash or check payment may be given to a lifeguard on duty during regular business hours.
  • If access to the club is required (up to one hour) prior to the club’s regular posted opening time on the day of the party, a fee of $15 will apply (pending lifeguard availability).
  • Please note that Party fees cannot be refunded if the party is canceled within 48 hours of the scheduled date
Confirming the Time/Date of the Party

The Party Coordinator will try to schedule your party as requested, however if there is a conflict with the date/time you will be contacted.


Directions and Parking
Party hosts must make sure their guests do not park in the lower driveway area of the parking lot.  This is private property and belongs to our neighbor; overflow parking must park on horseshoe drive.  See the link below for a diagram on-site parking.

Directions and Parking

Payment for Swimming Party


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Jim Kardach,
Mar 28, 2016, 9:11 PM
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